# 150 AI prompts for Contractors & Construction Managers — free list of every prompt

https://www.ai-on-the-job.com/prompts/002-ai-on-the-job-contractors-construction-managers-edition

150 AI prompts for Contractors & Construction Managers

Every one of the 150 prompt titles in the book, in the book's own eight
groups. Twelve are printed in full and marked; use those today.
The yellow parts are the blanks you fill in.

Setup & Voice Prompts 1–15

#1Your permanent profilePaste into custom instructions: “I run a [SIZE]-person general contracting company in [CITY, STATE] called [BUSINESS NAME]. We do [PROJECT TYPES]. Typical projects: $[30k]–$[150k], [4]–[16] weeks. Client-facing writing: professional, plain, brief, 8th-grade level, no hype, no exclamation points. Proposals, estimates, change orders: always leave dollar amounts and dates as blanks unless I give them, and never add warranty, schedule, or permit promises I didn’t state.”

#2The tone calibrator

#3The plain-English filter

#4Shorter, always

#5Three versions

#6The de-jargonizer

#7Teach it your voice

#8The reverse brief

#9Fix my dictation

#10Translate for texting

#11The second opinion

#12Explain like a good super

#13The checklist maker

#14Spanish version

#15What did I forget

Bids, Proposals & Change Orders Prompts 16–40

#16The scope letter engine“Turn my walkthrough notes into a proposal scope of work: PROJECT OVERVIEW (client’s terms, 3–4 sentences), SCOPE OF WORK (by area or trade, one plain line per item), ALLOWANCES (each category as $____), WHAT’S NOT INCLUDED (what I flagged plus what clients commonly assume), TIMELINE (____ weeks, starting from permit issue and final selections). All dollars and dates blank. No warranty, permit, or completion promises I didn’t state. Notes: [VOICE RAMBLE].”

#17The walkthrough capture

#18The scope tightener

#19Good-better-best

#20The allowance explainer

#21The exclusions & assumptions builder

#22The allowance schedule

#23The permit paragraph

#24The ‘why so much’ reply

#25The low-bid education

#26The bid comparison checklist

#27The payment schedule paragraph

#28The same-day change order“Turn my notes into a written change order: CHANGE ORDER #[N] for [PROJECT CODE]. WHAT CHANGED (client request or discovery, referencing photo [NUMBER] if I mentioned one), WHY (client request / concealed condition / code requirement), COST as $____ (add or deduct), SCHEDULE IMPACT as ____ days, work proceeds on signature. Plain English, signature and date lines for both parties. Notes: [RAMBLE].”

#29Decline-the-job letter

#30The bid-validity nudge

#31The commercial bid cover

#32The sub bid request

#33The proposal cover letter

#34Kitchen remodel narrative

#35Bathroom remodel narrative

#36Addition narrative

#37The concealed-conditions change order

#38The warranty paragraph

#39The pre-construction meeting agenda

#40Proposal-to-contract handoff

Client & Sub Coordination Prompts 41–65

#41The weekly client update“Turn my ramble into this week’s client update for [PROJECT CODE] with exactly these four sections: DONE THIS WEEK (bullets, plain English, lead with what they can see), COMING NEXT WEEK (what trades on site, what will be loud, dusty, or water-off), DECISIONS WE NEED FROM YOU (each with deadline as [DATE] and what it holds up), BUDGET STATUS (change orders to date as $____, allowances over/under as I stated). Under 250 words, steady confident tone. Notes: [FRIDAY RAMBLE].”

#42The message kit

#43Welcome to your remodel

#44The day-before-demo message

#45The decision-deadline message

#46The selections tracker

#47The disruption forecast

#48Bad news, mid-job

#49The ‘that’s a change’ boundary

#50The genuine mistake

#51The 9 p.m. text reply

#52The sub confirmation

#53The reshuffle“[TRADE] slipped [N] days on [PROJECT CODE]. My sequence was: [LIST TRADES + DATES]. Draft the reshuffle: which following trades move and to when, the individual message to each affected sub (new dates, one-line reason, ask to confirm), and the line for Friday’s client update. I’ll verify the new dates before anything sends.”

#54The RFI

#55The no-show message

#56The three-way summary

#57Delay news, delivered well

#58Inspection day

#59The neighbor letter

#60The weekly look-ahead

#61Punch-list phase expectations

#62The final walkthrough invite

#63Difficult client de-escalation

#64The client-supplied materials boundary

#65The goodbye letter

Money Paperwork Prompts 66–85

#66The draw request“Write draw request #[N] for [PROJECT CODE]. My payment schedule: [PASTE MILESTONES + AMOUNTS]. This draw covers: [MILESTONE(S) REACHED]. Structure: milestones complete (one plain line each, with proof — inspection passed [DATE], photos attached), amount now due $____, remaining schedule after this draw, payment method and terms. Professional, warm close, under 150 words. No lien-waiver language — my attorney’s form handles that.”

#67The deposit request

#68The schedule of values

#69The progress invoice

#70The collections ladder

#71The final-balance plan

#72The retainage release

#73The final reconciliation

#74The lien warning letter

#75The lumberyard RFQ

#76The backorder workaround“[ITEM, e.g., the windows] slipped [N] weeks at the manufacturer. Write two messages: one to the clients (honest delay note per #57 structure), one to my supplier asking for in-stock equivalents with the specs that must match [SIZES / RATINGS / FINISH] and what flexibility exists [COLOR / BRAND].”

#77The escalation letter

#78The paper-trail email

#79The sub invoice check

#80Insurance restoration documentation

#81The insurance-friendly refusal

#82Tax-time sorting

#83The change-order billing sweep

#84The allowance overage notice

#85The Friday money sweep

Reviews & Reputation Prompts 86–105

#86Review reply batch“This week’s reviews: [PASTE, names removed]. Reply to each: 1–3 sentences, my voice, thank them, mention the project type once (good for search), vary wording so they don’t read templated. Under 4 stars: draft but mark HOLD FOR MY REVIEW.”

#87The 5-star with a detail

#88The 4-star with a niggle

#89The 3-star mystery

#90The mid-project check-in

#91The never-a-client review

#92The 1-star response

#93The review-bomb triage

#94The review ask

#95The one follow-up nudge

#96The referral thank-you

#97Testimonial to website copy

#98The case study

#99The milestone post

#100The loop closer

#101The photo permission ask

#102The board-complaint response

#103The reputation audit

#104Competitor review mining

#105The neighborhood-group answer

On the Job Prompts 106–120

#106The daily log by voice“Turn my end-of-day ramble into a daily log entry: DATE / PROJECT CODE [internal number, not the address] / WEATHER / CREWS & SUBS ON SITE (who, headcount, hours if I said them) / WORK PERFORMED / MATERIALS DELIVERED / INSPECTIONS (who, result) / CONDITIONS FOUND / CONVERSATIONS & DECISIONS (who said what, especially client and inspector) / DELAYS & CAUSES / PHOTOS TAKEN [numbers] / TOMORROW’S PLAN. Terse and factual — this may be read in a dispute someday, so no opinions, no jokes, nothing I didn’t say. Ramble: [TALK].”

#107Logs to client summary

#108The crew brief

#109The sequencing devil’s advocate

#110Punch list capture & assignment

#111The material order checklist

#112The spec-change bulletin

#113The duration sanity check

#114The toolbox talk

#115The project closeout record

#116The handoff brief

#117Teach the new lead

#118Photo documentation captions

#119End-of-day brain dump

#120The ‘should I take this job’ gut-check

Marketing & Growth Prompts 121–145

#121Profile overhaul“Write my Google Business Profile: description under 750 characters naming project types and [AREA] naturally; services list with one-sentence plain descriptions for [PROJECT TYPES]; answers to the 8 questions homeowners always ask a contractor (licensed and insured? estimate fees? typical cost ranges? how long does a kitchen take? permits handled? who’s on site daily? how do payments work? references?) — 2–3 sentences each, my voice, license number where I give it, unknown facts as [BLANK].”

#122The photo strategy

#123The project-type page

#124The town page

#125A month of posts

#126The FAQ goldmine

#127The seasonal calendar

#128The we’re-on-your-street letter

#129The realtor letter

#130The architect & designer letter

#131The planning-season campaign

#132The quarterly newsletter

#133The radio/podcast spot“30-second local radio script for a remodeling contractor: the scene is a family living through a kitchen remodel that’s going *well* — Friday update arrives, they know exactly what’s happening. One differentiator [TRUE ONE], name and number twice, no shouting, no rhymes.”

#134The jobsite sign & truck brief

#135The home page

#136Google Ads starter

#137The recruiting post

#138The trade-school letter

#139The sponsorship post

#140The lost-bid win-back

#141Review-to-ad pipeline

#142The ‘we do that too’ campaign

#143Competitor-gap positioning

#144The small-projects program page

#145Marketing month in 60 minutes

Admin & Momentum Prompts 146–150

#146The Monday morning brief“Organize my week from this mess: [PASTE PROJECTS / PROMISES / INSPECTIONS / DEADLINES]. Output: this week’s schedule conflicts, the 3 revenue-critical items, decisions owed to clients and by clients, calls owed today, and what I’m forgetting based on what I told you last week [IF IN THIS CHAT].”

#147The SOP writer

#148The meeting-with-myself

#149The delegation test

#150The edition-one graduation