# 150 AI prompts for Restaurant & Café Owners — free list of every prompt

https://www.ai-on-the-job.com/prompts/019-ai-on-the-job-restaurant-cafe-owners-edition

150 AI prompts for Restaurant & Café Owners

Every one of the 150 prompt titles in the book, in the book's own eight
groups. Twelve are printed in full and marked; use those today.
The yellow parts are the blanks you fill in.

Setup & Voice Prompts 1–15

#1Your permanent profilePaste into custom instructions: “I own a [SEATS]-seat [CONCEPT] in [CITY, STATE] called [RESTAURANT NAME]. Average ticket around $[AMOUNT]. Known for [2–3 TRUE THINGS]. Guest-facing writing: warm, plain, brief, 8th-grade level, no purple prose, no exclamation points. Always leave prices as blanks unless I give them. Never write anything that promises a dish is allergen-free or safe for a medical diet — flag those back to me.”

#2The tone calibrator

#3The plain-English filter

#4Shorter, always

#5Three versions

#6The de-cheffing filter

#7Teach it your voice

#8The reverse brief

#9Fix my dictation

#10Email to text

#11The second opinion

#12Explain like a chef

#13The checklist maker

#14Spanish version

#15What did I forget

Menus, Specials & Catering Quotes Prompts 16–40

#16The menu line“Write menu descriptions for these dishes: [DISH + KEY INGREDIENTS + METHOD + WHAT MAKES IT OURS, one per line]. Under 20 words each, name the main ingredients and the method, one memorable specific, no ‘succulent’/‘mouthwatering’/‘delectable,’ no sourcing or freshness claims I didn’t state. Prices blank.”

#17The walk-in capture

#18The menu tightening pass

#19The catering quote engine

#20The same-day cover note

#21The daily specials pack

#22The changeover announcement

#23The price-update rewrite

#24The dietary-request reply

#25The “why catering costs that” reply

#26The comparing-caterers checklist

#27The tasting invitation

#28The revised quote note“The client changed [COUNT / MENU / SERVICE STYLE]. Write the short note with revised quote #2: what changed, what didn’t, new per-head as $____, and that the original option stays open until [DATE].”

#29The decline-the-event letter

#30The quote-deadline nudge

#31The recurring-lunch proposal

#32The full-service event scope

#33The quote template audit

#34The wedding/rehearsal proposal

#35The holiday party package

#36The food-truck event quote

#37The event-day logistics sheet

#38The catering terms paragraph

#39The add-on paragraph

#40Quote-to-invoice handoff

Guest Communication Prompts 41–65

#41The guest message kit“Write my 10 standard guest messages in my voice: reservation confirmation, large-party confirmation with deposit + final-count deadline, day-before reminder with parking note, fully-committed waitlist reply, event-inquiry first reply (asking date + headcount), event follow-up after 4 quiet days, holiday hours announcement, left-item note, post-complaint check-in, first-time large-party thank-you. Under 60 words each, [BRACKETS] for variables.”

#42The reservation-change reply

#43The no-show follow-up

#44The quoted-wait recovery

#45The large-party ladder

#46The pre-event logistics text

#47The post-event thank-you

#48The next-day recovery note

#49The mistaken-identity reply

#50The genuine mistake

#51The after-hours reply

#52Wake the quiet event inquiry

#53The we-miss-you note“Write a short note to regulars we haven’t seen in a while [LIST CONTEXT — reservation platform flags 6+ months]: no guilt, one thing that’s new since they’ve been in [TRUE ITEM], and a welcome back. Under 60 words. It should read like hospitality, not automation.”

#54The gift card reply

#55The left-item note

#56The service-charge explainer

#57The buyout reply

#58The planner coordination email

#59The accessibility answer

#60The neighbor letter

#61The holiday hours pack

#62The regulars thank-you

#63Difficult-guest de-escalation

#64The policy reply

#65The goodbye letter

Money & Vendors Prompts 66–85

#66The vendor paper trail“Write a short email to [VENDOR] confirming today’s call about [ISSUE — shorted cases on invoice #——, wrong sub, refused delivery]. State what was agreed: [CREDIT / REDELIVERY / PRICE HONORED THROUGH DATE]. Factual, professional, zero heat — I need this rep tomorrow. Subject line included. Under 100 words.”

#67The price-jump query

#68The credit request

#69The refused-delivery record

#70The catering money ladder

#71The corporate-terms reply

#72The unpaid-balance ladder

#73Quote vs. final explainer

#74The re-bid request

#75The new-vendor cover note

#76The substitution ask“[ITEM] is out at my distributor for [N] weeks. Write the email asking for in-stock equivalents that match: [SPECS THAT MATTER — pack size, grade, origin if it’s on my menu as a claim]. Flag that anything replacing a named menu claim (see my menu language) has to actually match the claim or I need to know.”

#77The equipment warranty claim

#78The recipe-costing sheet

#79The re-pricing pass

#80The accountant question list

#81The invoice audit

#82The shoebox sorter

#83The inflated-invoice refusal

#84The donation-request reply

#85End-of-week money sweep

Reviews & Reputation Prompts 86–105

#86The weekly review batch“This week’s Google and Yelp reviews: [PASTE, names removed]. Reply to each: 1–3 sentences, my voice, thank them, echo one specific thing they mentioned (a dish, a server moment, the patio), vary wording so they don’t read templated, no ‘valued guest.’ Under 4 stars: draft but mark HOLD FOR MY REVIEW.”

#87The 5-star with a detail

#88The 4-star with a niggle

#89The 3-star mystery

#90The factually-wrong review

#91The never-dined-here review

#92The one-star reply

#93The review-bomb triage

#94The review ask card

#95The catering review ask

#96The health-scare reply

#97Testimonial to website copy

#98The press reply

#99The milestone post

#100The closed-loop reply

#101The photo permission ask

#102The formal complaint response

#103The reputation audit

#104Competitor review mining

#105The local-forum answer

Back of House Prompts 106–120

#106The batch scaler“Scale this recipe from [CURRENT YIELD] to [TARGET YIELD]: [PASTE RECIPE]. Original and scaled amounts side by side, sensible kitchen units (quarts and pounds, not 47 tablespoons), and flag every ingredient that does NOT scale straight-line — salt, spices, chiles, leavening, gelatin — with ‘start at X, adjust by taste’ instead of a hard number. Note equipment reality at the new volume ([KETTLE/MIXER] capacity).”

#107The prep list from the book

#108The spec-sheet distiller

#109The equipment rubber duck

#110The SOP from a ramble

#111Opening and closing checklists

#112The line-check sheet

#113The par-level worksheet

#114The pre-shift note

#115The shift note

#116The handoff brief

#117The why-we-do-it trainer

#118The new-hire first week

#119End-of-night brain dump

#120The schedule first draft

Marketing & Growth Prompts 121–145

#121Profile overhaul“Write my Google Business Profile: description under 750 characters naming cuisine, neighborhood, and 2–3 true signatures naturally; answers to the 10 questions diners always ask (reservations, parking, kids, dogs on the patio, gluten-free options — per my Chapter 10 rules, describing process without guaranteeing safety — happy hour, private events, delivery, vegan options, Friday waits) — 2–3 sentences each, my voice, unknown facts as [BLANK]; and a monthly update checklist (menu link, photos, holiday hours).”

#122The photo shot list

#123The website home page

#124The story page

#125A month of posts, in my voice

#126The FAQ goldmine

#127The 12-month calendar

#128The new-dish launch

#129The catering pitch letter

#130The planner-and-concierge letter

#131The slow-night campaign

#132The monthly regulars email

#133The event announcement“Write the announcement for [EVENT — trivia night, live jazz Sunday, guest-chef collab]: what, when, cost [$____ / free], how to reserve, and why it’ll actually be good [TRUE SPECIFICS]. Versions: Instagram, GBP, email paragraph, and the table card. No exclamation-point pileup.”

#134The ticketed-dinner sales copy

#135The delivery-app listing

#136Local ads starter

#137The recruiting post

#138The culinary-program letter

#139The sponsorship post

#140The soft-opening / anniversary press note

#141Review-to-ad pipeline

#142The “we do that too” campaign

#143Competitor-gap positioning

#144The gift card push

#145Marketing month in 60 minutes

Admin & Momentum Prompts 146–150

#146The Monday brief“Organize my week from this mess: [PASTE — events booked, deliveries, staff out, promises made, deadlines]. Output: schedule conflicts, the 3 revenue-critical items, calls owed today, and what I’m forgetting based on what I told you last week [IF IN THIS CHAT].”

#147The weekly numbers look

#148The meeting-with-myself

#149The delegation test

#150The edition-one graduation