# 150 AI prompts for Small Business Owners — free list of every prompt

https://www.ai-on-the-job.com/prompts/022-ai-on-the-job-small-business-owners-edition

150 AI prompts for Small Business Owners

Every one of the 150 prompt titles in the book, in the book's own eight
groups. Twelve are printed in full and marked; use those today.
The yellow parts are the blanks you fill in.

Setup & Voice Prompts 1–15

#1Your permanent profilePaste into custom instructions: “I own a [BUSINESS TYPE] in [CITY, STATE] called [BUSINESS NAME], with [N] employees. My customers are [WHO]. What we sell: [TOP 3–5 SERVICES OR PRODUCT CATEGORIES]. Customer-facing writing: professional, plain, brief, 8th-grade level, no hype, no exclamation points. Quotes and prices: always leave numbers as blanks unless I give them.”

#2The tone calibrator

#3The plain-English filter

#4Shorter, always

#5Three versions

#6The de-jargonizer

#7Teach it your voice

#8The reverse brief

#9Fix my dictation

#10Translate for texting

#11The second opinion

#12Explain like an old hand

#13The checklist maker

#14Spanish version

#15What did I forget

Selling It Prompts 16–40

#16The quote engine“Turn my notes into a customer-ready quote: WHAT YOU ASKED FOR (their need in plain English, so they know I listened), WHAT WE’LL DO (the work or product, step by step or item by item, no jargon), WHAT’S INCLUDED (everything I mentioned), WHAT’S NOT INCLUDED (anything I flagged). Every price stays $____. No guarantee, warranty, or certification language I didn’t state. Under 250 words. My notes: [VOICE RAMBLE].”

#17The capture organizer

#18The scope tightener

#19Good-better-best

#20The same-day cover note

#21Wake the quiet quote

#22The rush-order note

#23The product description engine

#24The “why you cost more” reply

#25Price-match pushback

#26The apples-to-apples checklist

#27The easier-yes line

#28The revision note“Customer asked to [CHANGE — smaller scope / different item / new date]. Write the short note with revised quote #2: what changed, what didn’t, new total as $____, and that the original option stays open.”

#29Decline-the-job letter

#30The quote-expiry nudge

#31The business-client proposal

#32The service menu writer

#33The quote template audit

#34The package builder

#35The discovery questions

#36The honest add-on

#37The mid-job addition

#38The waitlist message

#39The custom-order recap

#40Quote-to-invoice handoff

Serving Them Prompts 41–65

#41The message kit“Write my 10 standard customer messages in the voice you learned from my samples: confirmation, day-before reminder, on-my-way or order-ready, running late + new time, done/delivered + thanks, 3-day quote follow-up, reschedule request, after-hours auto-reply with what counts as urgent, problem acknowledgment, review request. Under 45 words each, [BRACKETS] for variables.”

#42The two-window offer

#43The no-show save

#44Running very late

#45The closure notice

#46Day-of prep instructions

#47The done-and-delivered message

#48Bad news, delivered well

#49“That’s not what I ordered”

#50The genuine mistake, owned

#51The 9 p.m. non-urgent reply

#52The saved answer

#53The long-wait update“[ITEM/JOB] is delayed [N] weeks by [CAUSE]. Write two messages: one to the customer (honest delay note, interim option if any, new date, easy out if they’d rather cancel), one to my supplier asking for alternatives in stock [WHAT MUST MATCH].”

#54The policy, explained kindly

#55The small-mess apology

#56Explaining the fee

#57The scope-creep boundary

#58The after-hours auto-reply

#59The take-your-time version

#60The business-client update

#61The win-back

#62The referral thank-you

#63Difficult-customer de-escalation

#64The second-chance invitation

#65The goodbye letter

Collecting It Prompts 66–85

#66The self-explaining invoice“Turn my notes into invoice line items: one line per distinct piece of work or product, 1–2 customer-clear sentences each, consultation or prep work as its own line, amounts $____, no payment terms or warranty language I didn’t state. Notes: [PASTE].”

#67The deposit request

#68The progress-payment schedule

#69The receipt with a future

#70The collection ladder

#71The payment-plan yes

#72The bounced-payment note

#73The estimate-vs-final explainer

#74The small-claims prep memo

#75The vendor quote request

#76The short-shipment claim“Write a claim email to [SUPPLIER]: PO #[N], what was ordered vs. what arrived [SPECIFICS], photos referenced, what I need ([REPLACEMENT BY DATE / CREDIT]), and the order this affects on my end. Factual, complete, no heat.”

#77The refund done right

#78The paper-trail email

#79The price-increase letter

#80The chargeback response

#81The vendor invoice check

#82The expense organizer

#83The discount-request refusal

#84The consultation-fee note

#85The end-of-week money sweep

Your Name Prompts 86–105

#86The review reply batch“This week’s reviews: [PASTE, names removed]. Reply to each: 1–3 sentences, my voice, thank them, mention the specific product or service once, vary wording so they don’t read templated. Under 4 stars: draft but mark HOLD FOR MY REVIEW.”

#87The 5-star with a detail

#88The 4-star with a niggle

#89The 3-star mystery

#90The factually-wrong review

#91The never-a-customer review

#92The 1-star response

#93The review-bomb triage

#94The review ask — happy visit

#95The review ask — big order

#96The second ask (one only)

#97Testimonial to website copy

#98The case study

#99The milestone post

#100The loop-closed reply

#101The permission ask

#102The complaint-portal response

#103The reputation audit

#104Competitor review mining

#105The neighborhood-group answer

Running It Prompts 106–120

#106The SOP writer“I’m going to ramble how we do [PROCESS]. Turn it into a checklist SOP a brand-new hire could follow without asking me anything: steps in order, exact details kept, quality checks marked CHECK, the 2–3 mistakes new people make flagged where they happen. Only include steps I actually said — if something seems missing, ask me instead of inventing it. My ramble: [VOICE RAMBLE].”

#107The open/close pair

#108The situation cards

#109The staff knowledge sheet

#110The honest hiring ad

#111Interview questions that predict

#112The first-week onboarding checklist

#113The training quiz

#114The training doc

#115The shift-handoff note

#116The 15-minute staff meeting

#117The tough-talk prep

#118The delegation test

#119The Friday batch

#120The “should I take this on” gut-check

Marketing & Growth Prompts 121–145

#121The profile overhaul“Write my Google Business Profile: description under 750 characters naming what I sell and [AREA] naturally; services/products list with one-sentence plain descriptions for [OFFERINGS]; answers to the 8 questions customers always ask a [BUSINESS TYPE] (hours, parking, payment, walk-ins vs. appointments, price range, delivery, what’s different, how far ahead to book) — 2–3 sentences each, my voice, unknown facts as [BLANK].”

#122The photo shot list

#123The service/product page

#124The local landing page

#125A month of posts

#126The FAQ goldmine

#127The seasonal calendar

#128The just-in / just-done post

#129The partnership letter

#130The corporate/wholesale pitch

#131The seasonal campaign

#132The quarterly newsletter

#133The local ad script“30-second local radio/podcast ad script for my [BUSINESS TYPE]: open on the customer’s real moment of need [SCENE], one true differentiator, name and location twice, no shouting, no rhymes.”

#134The sign brief

#135The home page

#136The ads starter

#137The launch announcement

#138The simple loyalty sketch

#139The sponsorship post

#140The lost-bid win-back

#141The review-to-ad pipeline

#142The “we do that too” campaign

#143Competitor-gap positioning

#144The event plan

#145Marketing month in 60 minutes

Admin & Momentum Prompts 146–150

#146The Monday morning brief“Organize my week from this mess: [PASTE JOBS / ORDERS / PROMISES / DEADLINES]. Output: this week’s schedule conflicts, the 3 revenue-critical items, messages owed today, and what I’m forgetting based on what I told you last week [IF IN THIS CHAT].”

#147The contract translator

#148The quarterly meeting-with-myself

#149The monthly numbers snapshot

#150The edition-one graduation